Mobile-first field reporting
Capture photos and notes on site, dictate details when typing is slow, then generate polished, branded Reports your clients can understand.
Built for small contractors, solo operators, and field teams.
Photo captured
North slope | 10:42 AM
Note dictated
Reviewed before saving
Clearview Exteriors
Roofing & Exterior Services
Client-ready field Report
Evidence photo 01 | North slope impact area with a lifted shingle edge near the gutter line.
Documented observation
Localized shingle damage is visible along the north slope.
Source Evidence
Photo captured
Note dictated
Clearview Exteriors
Roofing & Exterior Services
Client-ready field Report
Project: Oak Ridge Exterior Inspection
Client: Jordan Lee
Address: 1840 Oak Ridge Drive, Raleigh, NC
Evidence photo 01 | North slope impact area with a lifted shingle edge near the gutter line.
Documented observation
Localized shingle damage is visible along the north slope.
What your Client receives
Company identity, Project context, captioned Evidence, observations, and next steps arrive in a format the Client can follow.
Reviewed before delivery
The contractor reviews the client-facing Report before sending it.
Professional sender identity
Replies go to the Company Profile contact email when available.
This fictional sample follows the same structure as CapProof's current saved and visual Reports. It does not promise estimates, pricing, claim decisions, or a public Client portal.
Clearview Exteriors
Roofing & Exterior Services
(919) 555-0148 | office@clearview.example | clearview.example
214 East Franklin Street, Raleigh, NC
Sample Report | Client-ready field Report
Report date: July 9, 2026
Prepared by: Clearview Exteriors
Report overview
Visible storm wear and a drainage concern were documented with supporting photos and clear follow-up steps.
Findings and observations
North slope condition
Localized shingle damage is visible along the north slope. The nearby gutter outlet should be reviewed for blockage.
Recommended next steps
Clearview Exteriors | Roofing & Exterior Services
Created with CapProof | capproof.com
This Report documents observations and Project information available at the time it was prepared. It is not a final estimate, engineering report, insurance determination, or legal opinion. Review the documented information and confirm any additional scope separately.
The documentation gap
Photos stay in a camera roll. Details live in text threads and emails. The verbal walkthrough is remembered differently a week later. Follow-up slows down because the Client never received one clear record of what was found.
The right photo is hard to find when a question comes later.
Requests and observations are separated from the Project history.
Important detail depends on memory instead of a saved record.
The Client gets pieces of the story instead of one understandable Report.
How it works
Take Project photos while the condition is still in front of you.
Photo, Project, date, and field context stay together.
Type the details or dictate a note when stopping to type is impractical.
Review the wording before it becomes part of the record.
Organize selected Evidence into a branded draft built for client review.
Summary, observations, captions, and next steps stay factual.
Keep the finished Report on the Project timeline and send it to the Client.
Return to the saved Report without rebuilding the history.
Report saved and sent
CompleteStorm Damage Walkthrough | Project timeline | July 9, 2026
Capture Evidence
1 photo ready
North slope condition | 10:42 AM
Dictated field note
Lifted shingle edge near the gutter outlet. Review drainage before follow-up.
Transcript reviewed before saving
Built for real field conditions
CapProof keeps the field task direct: open the Project, capture Evidence, add the context, and save it before moving on.
Large primary actions keep the next field task obvious on a phone.
High-contrast controls and short capture steps reduce screen hunting.
Document the condition where it is found instead of reconstructing it later.
Dictate a field note, review the transcript, and save it with the Evidence.
Move from field notes to a professional Report while the details are current.
Practical use cases
The trade changes. The need stays the same: capture the condition, add context, and give the Client a Report they can understand.
Document visible roof conditions and explain the follow-up.
Organize visible damage and Client concerns without making claim determinations.
Capture surface conditions and scope details before pricing is handled elsewhere.
Record existing conditions and the work being discussed.
Present property findings with photos and plain-language observations.
Keep recurring conditions and completed visits attached to the property record.
Pair open items with photos, notes, and clear status context.
Create an understandable record of property conditions and concerns.
Focused by design
CapProof stays focused on field Evidence, client-ready Reports, and a saved Project record. Small contractors, solo operators, and field teams get the documentation layer without another bloated business suite.
Photos and field notes attached to the right Project.
Branded Reports organized for Client review.
Saved Evidence and Report history for later reference.
Controlled early access
For contractors who want better field documentation and more professional client Reports.
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